Deploy Faster, Manage Smarter
Everything you need to run your tour business
PragmaticTours provides specialized ops management tools built for companies handling complex resources and high passenger density.
Scale Beyond Your Fleet with External Suppliers & Resellers
Expand your destination catalog by connecting third-party tour operators, charter suppliers, and lodging properties seamlessly into your automated dispatch pipeline.
Catalog Expansion
Outsource tour fulfillment via reseller templates (fulfillment_type: reseller).
Rules Engine Bypass
Automatic bypass of local fleet capacity and HOS driving-hour staffing rules for partner legs.
Digital Service Vouchers
Automated digital vouchers (VOUCH-XXXXXXXX) dispatched via WhatsApp or Email.
Hotel Rooming Manifests
Hotel rooming breakdowns (King, Double, Single, Meal Plans) for multi-day tour packages.
- Month Calendar View
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Track tour bookings, daily guide allocations, and vehicle assignments directly on an interactive monthly grid with transition-based slide-over panels.
- Visual Dispatching Grid
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Deploy guides and assign vehicles to passenger manifests in real-time. Avoid scheduling conflicts using interactive resource rules checking.
- Workspace Domain Isolation
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Secure custom subdomains keep your operations isolated. Each organization gets its own dedicated, fast-loading tenant environment.
- External Suppliers & DMC Networks
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Outsource tour fulfillment to third-party suppliers, issue automated digital service vouchers (
VOUCH-XXXXXXXX), and manage multi-day hotel rooming manifests with zero fleet overhead. - Smart Auto-Assignment
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Automate guide and vehicle scheduling in seconds. The intelligent engine resolves capacity requirements, licensing, language skills, and availability dynamically.
- Safety & License Compliance
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Keep your agency fully compliant. Automatically block drivers or captains who lack active certifications or would exceed safe daily and weekly driving hour limits.
- Cost-Aware Optimization
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Toggle between maximizing seats and minimizing payouts. The cost-optimized mode ranks candidate staff and rental vehicles to maximize profit margins.
- Multi-Day Staff Continuity
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Optimize multi-day tour packages all at once. The system automatically prioritizes keeping the same guide and driver across consecutive days for a consistent guest experience.
- Payroll & Profit Reports
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Track precise margins per tour, including vehicle cost allocations and freelancer rates. Export clean, formatted CSV reports ready for QuickBooks and Xero.
- Mobile Alerts & Sync
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Keep guides and drivers updated instantly. Dispatches confirmed assignments via email with active calendar sync files, plus Telegram notifications with inline accept/decline buttons and .ics calendar files, as well as official WhatsApp Business API (WABA) messaging with interactive reply buttons and real-time delivery tracking.
- Bookings Engine, Customer Hub & API
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Create and manage guest bookings manually on the Free plan, or automate online reservations with the Bookings REST API v1 & Website Widget on Pro/Advanced plans. Confirmed bookings automatically schedule tours on the dashboard and merge passengers onto manifest lists. Note: PragmaticTours takes $0 booking fees; operators collect payments directly using their own payment gateway (Stripe, PayPal, POS, or bank transfer).