Dispatch Smarter.
Dispatch Faster.
Stop losing hours to spreadsheet scheduling. PragmaticTours checks licenses, driving hours, and language coverage automatically, proposes the best driver, guide, and vehicle for every tour, and waits for your approval before anything is confirmed.
Logistics Debt
"Why does dispatching 5 tours feel like 50?"
You're not failing. Your tools are.
Manual spreadsheets, fragmented communication, and "tribal knowledge" are hidden taxes on your growth. They are the reason you can't take on more bookings without triple-counting your administrative overhead.
Spreadsheet Spaghetti
Version conflicts, broken formulas, and the daily copy-paste dance.
Fragmented Comms
WhatsApp groups, text threads, and "did you see my message?"
Tribal Knowledge
When the ops manager is off, nobody knows where the 12-seater is.
The Agency's Nervous System
Pragmatic Tours provides the backbone for operations.
Rules the law cares about
Every proposed driver and captain is checked against license type and daily/weekly hour limits before they're suggested — not after. A preferred operator who's about to go into overtime gets skipped automatically, no exceptions.
Fewest vehicles, or cheapest fleet — you choose
Run Minimize Resources mode to keep your fleet free for other bookings, or flip to Minimize Cost mode to get the cheapest combination of vehicles and staff that still meets every license and language requirement. Same constraints, different priority.
The same guide, every day of the package
On multi-day tours, the optimizer keeps yesterday's guide today whenever they're available — continuity wins over a cheaper option every time. Your guests get one familiar face for the whole trip, not a new stranger each morning.
Cruise and charter manifests, without the CSV fight
Upload the passenger list you already get from the ship or charter operator. Rows that don't match a tour code get flagged, not silently dropped — assign them on the spot or spin up the missing tour product in one click.
Nothing ships without your approval
The optimizer proposes. You decide. Every time.
Run Optimize Day
One click analyzes every tour on the board and proposes drivers, guides, and vehicles — checking availability, licenses, hours, and language coverage across your whole day at once, not tour by tour.
Review the draft
Every proposal lands as a Draft, never Confirmed automatically. If a requirement can't be met — no licensed captain available, everyone's over their hours — you see an explicit warning naming exactly what's missing, not a silent gap.
Accept, reject, or fix it yourself
Accept everything at once or go proposal by proposal. Reject anything that doesn't work and assign manually instead. Once accepted, staff get notified automatically — you never have to make the call yourself.
Know your real margin, not just your bookings
Two reports, built for how tour agencies actually get paid.
Financial Report
Revenue, staff cost, vehicle cost, and net profit per tour, for any date range. Cancelled tours show as $0 instead of quietly inflating your totals. Export to CSV — ready for QuickBooks, Xero, or your own sheet.
Payable Report
A clean list of what you owe freelance staff and contracted vehicles this pay period — gig or hourly, owned or contracted, confirmed work only. Cancelled assignments never show up here, so you never pay for a tour that didn't run.
Built for Tour Operators
Here's what early users are saying.
"The driving-hours check alone paid for itself — we stopped accidentally scheduling captains into overtime during our busiest weeks."
"Our multi-day island tours finally keep the same guide for all four days without me manually re-checking every morning."
Get Early Access to the Dispatch Engine
We are limiting our beta to 10 high-growth agencies to ensure we can provide dedicated onboarding. Join the waitlist for early access.
Beta pricing
Free for accepted beta agencies. We'll share full pricing before general availability — no surprise bill at the end of the pilot.
Your data
Every report — financial, payable, manifests — exports to CSV on demand. Your fleet, staff, and tour history are never locked in.
Onboarding
Beta agencies get a dedicated setup session to build out your fleet, team, and tour templates before going live.
Join the next wave of tour operators.